We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
The Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Ideal candidate will have a strong understanding of Google Workspace, be a quick problem solver and detail oriented.
This position works remotely.
Responsibilities
- Preparing reports, memos, invoices letters, and other documents
- Handling basic bookkeeping tasks
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Helping prepare for meetings
- Accurately recording minutes from meetings
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Making travel arrangements for executives
- Performing office duties that include ordering supplies and managing a records database
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence
- Provide general administrative support
Requirements
- Proven experience as an executive assistant or other relevant administrative support experience
- In-depth understanding of Google Workspace
- High school diploma
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Professional level verbal and written communications skills
- Experience as a virtual assistant
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