Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.
Job Purpose
This coordinator reports directly to CHRO & COO and serves as point of contact for across PVA's business functions for all matters pertaining to HR Division & Operations Division. The jobholder is required to uphold a high level of confidentiality, have strong interpersonal skills and the ability to build relationship with internal and external business partners, and ability to work independently and with professional discretion.
Job Responsibilities
- Manage and maintain CHRO & COO schedule including setting meeting, teleconferences, appointments
- Manage all logistic for CHRO & COO, including but not limited to arranging detailed travel plans, itineraries and agendas; following up important events/conventions in company (with high quality and professional); preparing the most updated passport, visa, lease contract, documents and relevant expense claims
- Classify and respond to routine emails, letters, memos or correspondences in a timely and efficient manner on behalf of CHRO & COO; Manage flow of documentation to ensure final documents are provided to and signed by the CHRO & COO
- Perform strategic projects as a key facilitator to manage all stakeholders and deliver the project goals; Respond to a wide variety of requests for information, policies and procedures, and executive directions.
- Assists CHRO & COO in coordinating department daily activities to ensure commitments and deadlines are met. Follow action plan after meetings, monitor and follow up on documents, deadlines, and resource requirements.
- Coordinate and manage communication and admin function for CHRO & COO and with other departments as necessary.
- Ensure that CHRO & COO is informed of priorities, deadline and challenges; Assist CHRO & COO in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
- Other tasks to support CHRO & COO as they arise
Job Requirements
Qualifications
- At least with Diploma degree with experience in administration is a plus
Knowledge and skill
- Self-motivation
- Customer services and positive mind-set
- Detailed oriented
- Good English both verbal & writing
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
