Project Assistant

We are seeking a highly motivated and organized Project Assistant to support our team over the next three months and help deliver exceptional results. As a key member of our team, you will play a crucial role in various aspects of project management, ranging from administrative tasks to technical support.

If you are a detail-oriented individual with a passion for project management, this is the perfect opportunity for you. You will work alongside experienced professionals, learn new skills, and contribute to significant construction projects.

What will you do

• Location: RHDHV Ho Chi Minh Office
• Working Hours: Monday to Friday, 40 hours per week
• Duration: Short-term, 3 months

Job description:

• Set up and control project filling system in accordance with QHSE requirement.
• Uploading all project's documents on BOX and/or SharePoint.
• Use computer software to produce correspondences and documents and maintain presentations, spreadsheets and databases.
• Organize, maintain and update the filing system (hard and soft filing systems).
• Process Correspondence.
• Translation/ Interpretation.
• Involve in preparation of Project outputs and submission procedures.
• Support in hotel booking, air ticket reservation and transportation arrangement for project personnel.
• Performing logistics work for project's workshops.
• Participate in site visits as required.
• Liaising with Clients as well as project-related parties to update data/ information or to arrange project matters (seminars, project progress payment term, basic contract for project, etc).
• Preparing documents required for project closure.

Other tasks:

• Support in procurement procedures (involved in preparation of bidding documents)
• Tracking and summarizing contractor project documents, such as agreed Variation Orders.
• Other support for the Construction Manager or Project Manager as required.

Where you will work

Active in Vietnam since 1985 and established in 1993, HaskoningDHV Vietnam is a 100% foreign invested company of Royal HaskoningDHV and recognized as one of the most prominent leading engineering and consultancy firms with a unique track record of key projects in Vietnam and SE Asia. With offices in Ho Chi Minh City and Hanoi and nearly 200 employees, HaskoningDHV Vietnam has carried out numerous projects for the private and public sector, comprising the full scope of engineering and consultancy services for Industrial & Building projects, Maritime & Water Management projects.

Our services include Feasibility Studies, Master Planning, Process Design, Engineering, Project and Construction Management, and HSE Management. Besides Vietnam, we have projects ongoing in Cambodia, Laos, Malaysia, Myanmar, other countries in SE Asia, and we are involved in projects in Africa. We actively collaborate with our other offices in the region in Thailand, Indonesia, Malaysia, Myanmar, Cambodia and the Philippines.

What you bring

Technical Requirements:

• At least 2 years experience in a project assistant or document control position.
• Prefer candidates with experience in planning and construction projects.
• Knowledge of Vietnamese Construction regulations related to documentation.
• Basic understanding of Common Data Environments and digital document control methods.
• Proficient in Microsoft Office programs and data storage platforms such as SharePoint and OneDrive.

General Requirements:

• Hardworking, reliable, and friendly personality.
• Flexible skill set and self-motivated.
• Ability to work independently and as part of a team.
• Dynamic and independent work style.
• Excellent English proficiency.
• Strong communication skills with both foreign and local people.

What we offer you

We are a professional organization, where we pride ourselves on executing captivating (inter)national projects and delivering exceptional products. You will also have the opportunities to collaborate with industry-leading experts who are at the forefront of their respective fields within a diverse and collaborative work environment. Additionally, we also offer a range of enticing incentives:

• Competitive salary and a comprehensive benefits package.
• Enjoy the bonus of a 13th-month pay.
• 12 days for annual leave per year.
• A high-performance laptop will be provided to you.
• Work experience in an international and dynamic setting.
• Embark on an exciting journey by being a part of stimulating projects, where you can contribute to groundbreaking developments and leave a lasting impact.

Are you our new colleague

Then we would like to meet you! Apply now by sending in your CV using the button below.

Acquisition for this vacancy by agencies is not appreciated and offered candidates will not be taken into consideration.