As a Hands-On Project Assistant, you will be responsible for overseeing the progress and execution of projects within our business team. You will collaborate closely with stakeholders to define project scopes, establish work processes, and ensure seamless project delivery. This role requires strong leadership skills, technical expertise, and the ability to drive projects from initiation through completion.
Key Duties:
Project Planning and Execution:
- Lead planning, execution, and closure of projects within the business team.
- Develop and maintain project schedules, timelines, and deliverables.
- Assist in managing project risks, issues, and change requests.
- Monitor progress and ensure alignment with project goals.
- Prepare and distribute project reports and dashboards.
- Ensure project documentation is up-to-date.
Stakeholder Management:
- Build effective relationships with clients, vendors, and internal teams.
- Serve as the point of contact for project updates.
- Facilitate project meetings and document action items.
- Manage stakeholder expectations through clear communication.
- Coordinate resources and activities across departments.
Process Development:
- Establish and optimize project workflows and processes.
- Implement best practices and standards to improve efficiency.
- Track project metrics and KPIs for continuous improvement.
- Innovate solutions to streamline project management processes.
Administrative Support:
- Assist the PM with meeting scheduling, coordination, and prep.
- Help prepare project budgets and track expenses.
- Coordinate with vendors for project-related procurement.
- Arrange travel and logistics if necessary.
Documentation and Reporting:
- Maintain accurate and comprehensive project documentation.
- Ensure version control and maintain records for audits.
- Regularly distribute project status updates.
Team Collaboration:
- Coordinate project tasks and assign responsibilities.
- Track team progress and ensure deadlines are met.
- Assist in onboarding and training new team members.
Risk and Issue Management:
- Help identify risks and implement mitigation strategies.
- Monitor budgets, resources, and timelines for any issues.
- Support proactive issue resolution and contingency planning.
Other Responsibilities:
- Handle other tasks assigned by the Line Manager or Project Manager.
- Support team initiatives and participate in company events.
Requirement:
- Bachelor's degree in Business Administration, Project Management or a related field (preferred).
- 3 years of experience in project management, with a track record of successfully managing projects and teams.
- Strong understanding of project management methodologies and tools (e.g., Agile, Scrum, Kanban).
- Excellent communication, interpersonal, and leadership skills.
- Proven ability to prioritize tasks, meet deadlines, and manage resources effectively.
- Proficiency in Vietnamese, English and Thai languages (nice to have 23).
If you're enthusiastic about collaborating with us, we invite you to apply your resume previous work to [Confidential Information]
We look forward to having you on board for this thrilling adventure!
