ROLE PURPOSE
Our Supply Chain Finance Team oversees the procurement, manufacturing and inventory management across our chocolate and food & beverage supply chain. Our main manufacturing site is based in Binh Chieu, Ho Chi Minh City, with 4 regional central kitchens, and 20 Maison Marou retail/caf/patisserie locations around Vietnam.
Our Supply Chain Finance Manager, reporting to the CFO, works directly as a business partner to ensure the compliance, accuracy & completeness of supply chain related accounting records, effective financial controls and manage the performance of COGS.
In driving breakthrough performance, they are a trusted business partner. Understand, anticipate and be proactively responsive to internal stakeholders expectations & needs. Encourage behaviors & actions to embrace future, growth, excellence & innovation. Partner with the Business to embrace digitalization and maximize value creation and value protection. Manage the development of talent to deliver value-adding activities & fulfill new roles.
Key Accountabilities
1/ Supply Chain Finance Leadership
- Build a fit for purpose Supply Chain Finance Manual (SCFM). Implement and drive improvements in accuracy, completeness, and compliance with the SCFM, VAS & IFRS.
- Proactively develop Supply Chain Finance Team members to continuously improve financial, business and other associated competencies related to their responsibilities and development needs.
- Proactively train internal stakeholders on Supply Chain Finance principles.
- Monitor Supply Chain operating result against standard costing, forecast and budget including analyze variances-monthly, quarterly, and annual budget highlighting key drivers and action plans.
- Coordinate with other functions to review, monitor, and drive business performance improvements across the Supply Chain.
- Implement and maintain strong governance and controls across the Supply Chain, including compliance with IFRS / VAS and applicable Vietnam local regulatory laws.
2/ Product Costing
- Implement, regularly review and manage the update of standard product costing across our products.
- Manage the preparation & review of supply chain COGS budgets and forecast updates. Correctly identify fixed costs, variable costs, direct costs, indirect costs and verify these are correctly allocated.
- Manage the month-end costing activities, including accruals and allocations within agreed deadlines.
- Analyze actual vs budgeted COGS, and proactively partner with internal stakeholders to assess variance drivers, communicate and manage associated implications.
- Partner with internal stakeholders in the analysis of Gross Margin, and proactively identify action plans for Gross Margin protection.
- Manage the calculation of new product costing, providing accurate and complete estimates to the NPD Team.
3/ Procurement Cost Management
- Preparation of annual budgets and forecasting for procurement related costs
- Analysis of procurement spend vs budget, partnering with internal stakeholders
- Analysis of vendor and product spend analysis, identifying opportunities for consolidation and cost optimization.
- Participate in the review of vendor selection assessments.
- Prepare CAPEX budgets for Supply Chain.
- Control the management of supply chain related CAPEX budget costs.
4/ Inventory Management Controlling
- Manage the planning, coordination and supervision of regular inventory cycle counts based on business risk across assigned inventory locations.
- Manage the planning, coordination and supervision of year-end full inventory counts across assigned inventory locations.
- Review the reports on inventory count discrepancies. Verify physical vs system differences are resolved and approve inventory adjustments. Implement action plans with internal supply chain stakeholders as required.
- Review the monitoring and analysis of inventory movements across the supply chain for accuracy, completeness and timeliness.
- Manage the assessment of inventory movement discrepancies. Direct/follow up on the resolution/correction of any potential discrepancies. Design and implement solutions, based on root cause analysis, for inventory movement discrepancies.
- During Month-End Close manage all supply chain finance related tasks to ensure COGS reporting is completed within agreed deadlines.
- Manage the compliance with inventory management principles, including FIFO, FEFO, inventory expiry, inventory stock levels, inventory replenishment parameters. Identify opportunities for improvement and prepare appropriate presentations/action plans for internal Finance & Supply Chain Management.
- Complete regular training for internal supply chain stakeholders on correct operating procedures, system usage, inventory management practices and associated key controls.
5/ Internal Controls: In partnership with the Internal Controls Manager, participate in the implementation, training, assessment and operation of a strong internal controls environment across the Supply Chain.
6/ Digital Transformation: Finance Key User for Supply Chain Finance, standardizing business processes, implementation of costing and associated supply chain finance matters, master data standardization, accuracy & completeness, and user training, reporting & analysis
Key Requirements
- Bachelors degree in Finance, Accounting, or a related field (Master's degree preferred).
- ACCA, CPA, or other relevant certifications are a plus.
- Minimum of 10 years of progressive finance experience, specifically in F&B, manufacturing / supply chain industries. At least 5 years of experience in supply chain finance.
- Expertise in cost accounting principles, costing methodologies, period close and variance analysis & reporting
- Expertise in supply chain processes, inventory management practices and associated risks and controls
- Strong understanding in ERP (e.g. BRAVO) systems and MS Office software & Power BI
- Strong financial & data analysis skills.
- Excellent communication and presentation abilities.
- Adaptable and able to thrive in a fast-paced, dynamic environment.
- Bi-lingual in Vietnamese and English
