Team Assistant (Secretary)

As a Secretary/Team Assistant, this role will support various aspects of business operations as the business grows and scales.

Responsibilities:

1. HR-Internal hiring (tech & non-tech recruitment): (70%)

Provide basic HR support for the team

Support to source potential candidates for internal hiring

Arrange and confirm appointments or interview.

2. Office Operations/Admin: (20%)

Manage and support the day-to-day administration and operation of the office

Screens and responds to incoming calls and emails

Collate information, prepare and manage correspondence, reports and documents

Minutes taking of meetings

Organize and coordinate meetings, conferences, and travel arrangements

Support in developing & implementing internal regulations and policies

Support in organizing internal events such as employee birthdays, Women's Day, etc.

Support office facilities management/maintenance

Any other ad-hoc tasks assigned from time to time.

3. Sales Admin: (10%)

Support Sales team in drafting contracts/quotations

Support clients information filing, updating records

Support Customer Service/Success, Customer Relations

Support the go-to-market activities to ensure successful launch and continuity growth

Build relationships with external parties to expand brand awareness and raise business opportunities.

Requirements:

Good English communication (both oral and written)

Fast learner, resourceful, organized and autonomous

Ability to work independently with minimal supervision and manage competing deadlines from multiple stakeholders

Meticulous and pays attention to details

Strong in organization skills, communication skills and ability to multitask

Presentable appearance

Benefit packages:

• 12 days of annual leave, 1 birthday leave and 1 work anniversary leave
• Full SHUI payment
• Transparent working environment, tea break and happy hour
• Provided laptop and free parking
• Annual performance appraisal

If this job opportunity sounds like something you would enjoy doing, I would love to see your CV.

Inbox me via [Confidential Information] or ping me here on LinkedIn for faster responses.

Thank you all!!